Using a Board Meeting Schedule to Maximize Your Time Together

A schedule for board meetings is a guide to help keep your meetings on the right track and productive. When it comes to maximising the time your board members can spend together the substance is more important than style.

Begin with a call to order and an introduction from the facilitator or board chair to officially start your meeting. After that, you may take note of the minutes from the previous meeting or the financial report. You may also discuss the latest updates to the committee or other administrative tasks. It’s a good idea next, to set aside some time to discuss strategic planning or other governance matters. You may also have an executive session on sensitive or confidential topics as long as it is allowed by the organization’s bylaws as well as applicable laws.

Throughout the meeting, be sure to listen carefully and thoughtfully to each item. You should ask any concerns or questions you have regarding the presentation and allow your fellow board members to respond. However, be careful not to lose focus and start discussing new topics that aren’t appropriate for the agenda. This can waste valuable meeting time, and divert attention away from the most important issues on your board’s agenda. You can avoid this by adding the “parking area” item at the end of your agenda. This will allow you to postpone various topics for https://boardroomsonline.blog/ a later time.

The last thing to do is ensure that you give your board with the agenda at least a week prior to your meeting. This will allow everyone plenty of time to read and prepare for the meeting. It’s also a good idea to include the meeting agenda along with any supporting documents that board members will require to fully comprehend the topic that is being discussed.

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