A well-written board meeting agenda is one of the most important elements for a successful and productive board meeting. An agenda that is well-written provides a framework for discussion, making decisions, and allows everyone involved to leave the meeting with the same knowledge of what was discussed and determined. A well-organized agenda for board meetings can help you move quickly between topics of the meeting, avoid getting bogged down in details, and make your meetings more engaging for everyone.
Start with the most important things. Start with the most important items on your agenda. This will allow the leadership to get feedback and start discussions while attendees are fresh in their minds. This approach can also motivate your participants to arrive on time because they are aware that the most engaging conversations will start right away.
Examine all reports submitted by board members, committees and executives. It is crucial to follow-up on any issues that might arise. It can also stop meeting time from being wasted on a number of business items that ought to have been addressed by the various committees of the board.
Dedicate enough time to strategic planning and discussions. This is crucial for the board’s ability effectively guide the company. Include a section that covers both “old business” as well as “new business” so that the board gets the chance to review all follow-ups relevant and new strategies.
Often, lengthy reports and other routine items can slow the meeting down and distract board members from the more important issues at hand. Using the “parking lot” or “consent agenda” can help reduce the amount of time spent on these topics.
https://learnboardroom.com/tips-for-creating-an-effective-board-meeting-agenda/