A board meeting agenda is the document that specifies what will be discussed, debated, and approved at the next meeting. In order to create an effective agenda for a board session, you must understand your organization’s needs as well as the preferences of all the members. The agenda should be developed in collaboration to ensure the highest level of information, engagement, and effectiveness.
The board secretary should read the minutes of the previous meeting prior to calling the meeting to begin. This informs everyone of where they stand in relation to earlier decisions and discussions. It also allows them to explore new topics faster.
This section of your agenda for board meetings is where the biggest names in the room discuss important updates on a variety of subjects. Depending on your company structure the reports could come from the executive director and finance director as well as the program committee. The board members can address any concerns that arise from these presentations or other relevant news.
Finally, this is where your board can leave time for any other concerns or new business they’d like to discuss. This is an ideal place to make announcements, congratulations messages or shout-outs. After that, your facilitator of the meeting officially ends the meeting and announces the date of the next one.