A data room is an environment that is secure for sharing confidential business documents with partners, investors and other stakeholders. It comes with features like watermarking, auditing, and the ability to control access in granular ways. Consider the security features offered by the vendor and whether it supports the file formats that your team uses when selecting a data-room vendor.
Some providers also offer extra security features like auto-indexing or fence view. Look for a solution which lets you synchronize your FTP, desktop or other storage options with the data room. This will permit easy and quick arrangement. Also, check whether the data room provides multilingual search engines and OCR to search texts within PDF documents.
It is also essential to know if the selected provider can redact specific fragments or the entire contents of a document. This feature can help protect your private information by removing all personal data from PDFs and images.
The best VDR vendors offer extensive analytics and report features which allow you to track activity on your virtual data room. Find a solution that can track automatically every upload, download and views and allow you to create customizable reports based on the activities.
Another thing to look out for is a trial offer that allows you to test the premium features, including data uploading, cutting-edge security and collaboration features without the need for an upfront commitment. iDeals offers a trial period of 30 days which includes unlimited preparation time, two administrators 500 MB of storage space, secure watermarking for files and dynamically changing and the basic digital rights management system.