If your company is going through an audit or regulatory compliance check, you need to ensure that all processes and transactions are documented. Document tracking allows you to create an electronic trail of every activity that can be viewed or shared with anyone. Document tracking and audit trails can be extremely beneficial to your business and can help you avoid costly penalties and fines if you don’t meet obligations.
For instance, HIPAA requires healthcare providers to maintain accurate records of patient data. The same needs for accountability and recordkeeping are also applicable to other sectors, particularly where there are complex processes like purchasing new equipment, completing a loan application or sending invoices to customers.
Many businesses, however struggle to ensure that their processes are documented and recorded correctly. An audit trail that includes the full process, from beginning to end is a great method to minimize human error and give an accurate record of all work that was completed.
One of the main concerns in maintaining an audit trail is to make sure that it covers every why not check here task and activity within an established workflow, while also removing duplicate entries or those that have already been recorded in a different section of the process. This will reduce the amount of time required to review audit trails, and prevent any discrepancies.
Document tracking in Folderit will automatically create an audit trail for all documents, showing when the file was moved into or out of a folder and who did it. This helps to ensure accountability for managers and team members. It also can help eliminate the question, “And who wanted this by when?” as well as providing transparency that can be reviewed at any time for any document.